Resident Coordinator Orientation Training

New Resident/Fellow Hospital Orientation

New Resident /Fellow Orientation will be held via Zoom, on the following dates:

  • Wednesday, June 15, 2022
  • Friday, July 1, 2022
  • And for those fellows starting August 1st, Monday, July 25, 2022

Postmatch and Scheduling Processes Timeline for Residents and Fellows

Graduate Medical Education and Medical Staff Services Timeline for Identification of and Credentialing Process for Residents and Fellows

2022 – 2023 Academic Year

March 1, 2022

Fellowship Program Coordinators who already have the information on their new incoming fellows for July 1st provide Brad Lansinger, Manager in Medical Staff Services, with a list containing the fellow names, date of birth, the program they are joining, PGY level, and email addresses of all new incoming fellows for early fellow link sending. (use this mini spreadsheet). The fellow will receive an email from service@mdapp.com with a subject line of "md-app". This will contain a link for the electronic credentialing application. Fellows will receive their links on March 4th.

 

March 18, 2022

Program identifies candidates it intends to hire as well as residents/fellows that will be continuing.

 

March 21, 2022

Residency Program Coordinators provide Brad Lansinger with a list containing the names, date of birth, the program they are joining, PGY level, and email addresses of all new incoming residents. (use this mini spreadsheet). The resident will receive an email from service@mdapp.com with a subject line of “md-app” on 3/25. This will contain a link for the electronic credentialing application. Medical Staff Services NO LONGER accepts paper applications.

 

March 25, 2022

Incoming residents will receive an email with the subject line “MD-App: Begin Application for {Provider.Name}”. If they access the link after 24 hours, they will get a message that tells them the link has expired. They should simply go to www.mdapp.com/umms & choose “forgot password”. They MUST use the same email address the original came to and it will automatically issue a new link immediately. They should NOT choose “Request Account”. They will have until April 8th to complete the electronic credentialing application.

 

March 28, 2022

Program Coordinator submits information about the new candidates AND the returning residents/fellows on the UMMC Resident/Fellow Data File (Excel) to Gwen Bierbower at gbierbower@umm.edu

 

April 8, 2022

Deadline for the residents/fellows to complete the electronic credentialing application. Compliance reports will be sent bi-weekly from Brad Lansinger, Medical Staff Services.

 

April 11, 2022

Program Liaison provides new incoming residents/fellows the following link to access Employee Health forms located on the GME Website: http://umm.edu/professionals/gme/prospective/credentialing-process

 

April 25, 2022

RETURNING RESIDENTS

Program Liaison submits to Denise DeCraene in GME:

1) Signed copy of the resident/fellow contract (electronic submission is acceptable) (J1 Contracts should go to Serena Roach in GME)

2) Completed and signed required Annual Questionnaire

 

May 6, 2022

Program Liaison completes the Term File spreadsheet to identify any resident or fellow who should be removed from UMMC payroll and the effective date that they are to be removed from UMMC payroll and returns to Gwen Bierbower at gbierbower@umm.edu

 

May 9, 2022

NEW RESIDENTS

Program Liaison submits resident/fellow contracts to Denise DeCraene in GME:

1) Signed copy of the resident/fellow contract (electronic submission is acceptable) (J1 Contracts should go to Serena Roach in GME)

 

After May 15, 2022

Any resident changes MUST be forwarded to Gwen Bierbower in GME via email: gbierbower@umm.edu (e.g. additional hires, residents deciding to leave, etc.).

 

MedHub

  • The hospital uses MedHub for sending evaluations, procedure privileging, and logging duty hours. Please visit the MedHub page for more information. If you need assistance with the MedHub system, please contact Serena in GME.

Registering for ACLS and BLS

Onboarding Your Incoming and Returning Residents and Fellows

Program Director and Program Coordinator Contact List

IHI Open School Training Requirements

The Graduate Medical Education Committee approved the training requirements for all NEW residents and NEW fellows for the upcoming academic year. This training is required and is intended to supplement your current or planned specialty/subspecialty Patient Safety and Quality Improvement activities. This applies only to your NEW residents and NEW fellows joining UMMC.

Please note that there is only one deadline this year for all courses to be completed as follows:

  • All new residents/fellows must complete the following courses/lessons by September 1st.

The courses/lessons are:

  • PS101: Introduction to Patient Safety (3 lessons included in the course)
  • PS102: From Error to Harm (3 lessons included in the course)
  • PS103: Human Factors and Safety (3 lessons included in the course)
  • PS104: Teamwork and Communication in a Culture of Safety(3 lessons included in the course)
  • QI101: Introduction to Healthcare Improvement (3 lessons included in the course)
  • QI102: How to Improve with the Model for Improvement (5 lessons included in the course)
  • QI103 Testing and Measuring Changes with the PSDA Cycles(3 lessons included in the course)
  • QI104: Interpreting Data, Run Charts, Control Charts and Other Measurement Tools (3 lessons included in the course)

Important Documents

IHI Course Requirements, IHI New User Registration Instructions, Instructions for New Users to Change Affiliation, and the Program Attestation can all be found here, on the IHI Open School Training Requirements page.

Each program is responsible for collecting the documentation and verifying completion of the courses/lessons by the required deadline. DO NOT send the certificates to the GME office. If your residents and fellows completed these courses/lessons previously, either at UMMC or another institution, they should print out the summary of their transcripts as evidence of compliance of the required training. We also recommend and request that any resident or fellow who has completed courses/lessons in the IHI Open School training assure that their affiliation is updated to reflect the University of Maryland Medical Center GME. This will assure training assignments for future academic years are appropriately associated with our institution for any ad hoc reporting that may be done at an institutional level.

Accreditation Council of Graduate Medical Education

Policies, Procedures & Forms

Affiliation and Rotator Agreement (includes Timelines, Protocol and Templates)

Credentialing Policies for UMMC Residents/Fellows, Visiting Residents/Fellows

Equivalency Accreditation Process

Other Policies, Procedures and Forms

Evaluation Tools - Competency Based

GMEC-Approved Evaluation Tools (required to be used by all programs)

Competency Based Evaluation Tool (based on generic competencies, and which may be adopted/modified for use by your program)

360 Evaluation Tools (focus is on competency in interpersonal skills and communications; tools may be adopted/modified for use by your program)

Goals and Objectives - Competency Based

Resources

Wellness

WELLNESS- ACGME Tools and Resources for Resident and Faculty Member Well-Being

Introduction to Burnout and Wellness

Sleep Disorders-UMMC Midtown Campus: The state-of-the-art University of Maryland Sleep Disorders Center conducts overnight and daytime sleep studies to help diagnose a wide range of sleep disorders, from insomnia and sleep apnea to snoring, narcolepsy, night terrors and sleepwalking.