UMMC's Residency Coordinators
Resident Coordinator Orientation Training
Postmatch and Scheduling Processes for Residents and Fellows
- Postmatch Processes
- New Resident/Fellow Hospital Orientation will be held on the following dates:
- Friday, June 21, 2019
- Monday, July 1, 2019
- New Fellow Orientation for those starting August 1, 2019: Tuesday, July 23, 2019
- MedHub - Beginning July 1st
- Adding New Residents
- Ensuring that your program is configured for the new academic year is an important step of the annual resident management process. There are a number of tasks that need to be completed before the start of the academic year, and one of those foundational steps is to add new residents to your medical education system.
- If you used ERAS, you can use the ERAS - Demographics Import in the Task Wizards section, located under Site Management, on your MedHub home page. Be sure to select "Will Start" on the applicant profile in ERAS.
- If you did not use ERAS, you can upload your new residents using the New Resident Import tool in the Task Wizards section, located under Site Management, on your Medhub home page.
- Ensuring that your program is configured for the new academic year is an important step of the annual resident management process. There are a number of tasks that need to be completed before the start of the academic year, and one of those foundational steps is to add new residents to your medical education system.
- Adding New Residents
- If you need further assistance, please contact Serena in GME.
IHI Open School Training Requirements
The Graduate Medical Education Committee approved the training requirements for all NEW residents and NEW fellows for the 2019-2020 academic year. This training is required and is intended to supplement your current or planned specialty/subspecialty Patient Safety and Quality Improvement activities. This applies only to your NEW residents and NEW fellows joining UMMC.
Please note that there is only one deadline this year for all courses to be completed as follows:
- All new residents/fellows must complete the following courses/lessons by September 1, 2019
The courses/lessons are:
- PS101: Introduction to Patient Safety (3 lessons included in the course)
- PS102: From Error to Harm (3 lessons included in the course)
- PS103: Human Factors and Safety (3 lessons included in the course)
- PS104: Teamwork and Communication in a Culture of Safety(3 lessons included in the course)
- QI101: Introduction to Healthcare Improvement (3 lessons included in the course)
- QI102: How to Improve with the Model for Improvement (5 lessons included in the course)
- QI103 Testing and Measuring Changes with the PSDA Cycles(3 lessons included in the course)
- QI104: Interpreting Data, Run Charts, Control Charts and Other Measurement Tools (3 lessons included in the course)
Important Documents
Each program is responsible for collecting the documentation and verifying completion of the courses/lessons by the required deadline. DO NOT send the certificates to the GME office. If your residents and fellows completed these courses/lessons previously, either at UMMC or another institution, they should print out the summary of their transcripts as evidence of compliance of the required training. We also recommend and request that any resident or fellow who has completed courses/lessons in the IHI Open School training assure that their affiliation is updated to reflect the University of Maryland Medical Center GME. This will assure training assignments for future academic years are appropriately associated with our institution for any ad hoc reporting that may be done at an institutional level.
TO BE COMPLETED BY THE PROGRAM DIRECTOR BY SEPTEMBER 1, 2019: IHI Attestation Form
Accreditation Council of Graduate Medical Education
Policies, Procedures & Forms
Affiliation and Rotator Agreement (includes Timelines, Protocol and Templates)
UMMC Residents Rotating at Midtown
- Process
- Badge Application
- Contact Information
- MS Orientation Signature Sheet
- Resident Contact Information Sheet
- Midtown Loop Shuttle Schedule
Credentialing Policies for UMMC Residents/Fellows, Visiting Residents/Fellows
- Credentialing Policy: Visiting Residents (Rotators)
- Credentialing Policy: UMMC Residents and Fellow
- Credentialing Instructions and Guide to Forms for Residents/Fellows Going to/Covering VA
- Confidentiality of Information Statement ( required for all visiting residents/fellows, including observers)
- Rotator Procedure: Medical Students
- Rotator Procedure: Visiting Residents
Equivalency Accreditation Process
Other Policies, Procedures and Forms
- Graduate Medical Education Policies & Procedures
- Offer Letter
- Certificate (Graduation) Request Procedure & Certificate Order Sample (Excel file)
- Professional Liability Insurance & Forms (Routine and Elective Rotations)
Evaluation Tools - Competency Based
GMEC-Approved Evaluation Tools (required to be used by all programs)
- Annual Evaluation Form with Competencies (use for promotion)
- Summary Evaluation Form with Competencies (use for graduation)
Competency Based Evaluation Tool (based on generic competencies, and which may be adopted/modified for use by your program)
- Evaluation of Competencies (generic competencies)
- Evaluation of Competencies for Evidence Based Medicine/Research
360 Evaluation Tools (focus is on competency in interpersonal skills and communications; tools may be adopted/modified for use by your program)
- 360 Evaluation Form for Resident/Fellow to Evaluate Self
- 360 Evaluation Form for Resident/Fellow To Evaluate Peer
- 360 Evaluation Form for Allied Health Professional to Evaluate Resident/Fellow
- 360 Evaluation Form for Patient to Evaluate Resident/Fellow
- 360 Evaluation Form for Faculty to Evaluate Resident/Fellow