UMMC's Residency Coordinators
Resident Coordinator Orientation Training
New Resident/Fellow Hospital Orientation
New Resident /Fellow Orientation will be held via Zoom, on the following dates:
- Wednesday, June 15, 2022
- Friday, July 1, 2022
- And for those fellows starting August 1st, Monday, July 25, 2022
Postmatch and Scheduling Processes Timeline for Residents and Fellows
Graduate Medical Education and Medical Staff Services Timeline for Identification of and Credentialing Process for Residents and Fellows
2022 – 2023 Academic Year
March 1, 2022Fellowship Program Coordinators who already have the information on their new incoming fellows for July 1st provide Brad Lansinger, Manager in Medical Staff Services, with a list containing the fellow names, date of birth, the program they are joining, PGY level, and email addresses of all new incoming fellows for early fellow link sending. (use this mini spreadsheet). The fellow will receive an email from service@mdapp.com with a subject line of "md-app". This will contain a link for the electronic credentialing application. Fellows will receive their links on March 4th.
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March 18, 2022Program identifies candidates it intends to hire as well as residents/fellows that will be continuing.
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March 21, 2022Residency Program Coordinators provide Brad Lansinger with a list containing the names, date of birth, the program they are joining, PGY level, and email addresses of all new incoming residents. (use this mini spreadsheet). The resident will receive an email from service@mdapp.com with a subject line of “md-app” on 3/25. This will contain a link for the electronic credentialing application. Medical Staff Services NO LONGER accepts paper applications.
March 25, 2022Incoming residents will receive an email with the subject line “MD-App: Begin Application for {Provider.Name}”. If they access the link after 24 hours, they will get a message that tells them the link has expired. They should simply go to www.mdapp.com/umms & choose “forgot password”. They MUST use the same email address the original came to and it will automatically issue a new link immediately. They should NOT choose “Request Account”. They will have until April 8th to complete the electronic credentialing application.
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March 28, 2022Program Coordinator submits information about the new candidates AND the returning residents/fellows on the UMMC Resident/Fellow Data File (Excel) to Gwen Bierbower at gbierbower@umm.edu
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April 8, 2022Deadline for the residents/fellows to complete the electronic credentialing application. Compliance reports will be sent bi-weekly from Brad Lansinger, Medical Staff Services.
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April 11, 2022Program Liaison provides new incoming residents/fellows the following link to access Employee Health forms located on the GME Website: http://umm.edu/professionals/gme/prospective/credentialing-process
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April 25, 2022RETURNING RESIDENTS Program Liaison submits to Denise DeCraene in GME: 1) Signed copy of the resident/fellow contract (electronic submission is acceptable) (J1 Contracts should go to Serena Roach in GME) 2) Completed and signed required Annual Questionnaire
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May 6, 2022Program Liaison completes the Term File spreadsheet to identify any resident or fellow who should be removed from UMMC payroll and the effective date that they are to be removed from UMMC payroll and returns to Gwen Bierbower at gbierbower@umm.edu
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May 9, 2022NEW RESIDENTS Program Liaison submits resident/fellow contracts to Denise DeCraene in GME: 1) Signed copy of the resident/fellow contract (electronic submission is acceptable) (J1 Contracts should go to Serena Roach in GME)
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After May 15, 2022Any resident changes MUST be forwarded to Gwen Bierbower in GME via email: gbierbower@umm.edu (e.g. additional hires, residents deciding to leave, etc.).
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MedHub
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The hospital uses MedHub for sending evaluations, procedure privileging, and logging duty hours. Please visit the MedHub page for more information. If you need assistance with the MedHub system, please contact Serena in GME.
Registering for ACLS and BLS
Onboarding Your Incoming and Returning Residents and Fellows
- Please refer to the Resident Coordinator Orientation Training Materials for the most recent processes and documents for onboarding your trainees.
Program Director and Program Coordinator Contact List
- A list of the current Program Directors and Program Coordinators can be found on our Graduate Medical Education intranet page.
IHI Open School Training Requirements
The Graduate Medical Education Committee approved the training requirements for all NEW residents and NEW fellows for the upcoming academic year. This training is required and is intended to supplement your current or planned specialty/subspecialty Patient Safety and Quality Improvement activities. This applies only to your NEW residents and NEW fellows joining UMMC.
Please note that there is only one deadline this year for all courses to be completed as follows:
- All new residents/fellows must complete the following courses/lessons by September 1st.
The courses/lessons are:
- PS101: Introduction to Patient Safety (3 lessons included in the course)
- PS102: From Error to Harm (3 lessons included in the course)
- PS103: Human Factors and Safety (3 lessons included in the course)
- PS104: Teamwork and Communication in a Culture of Safety(3 lessons included in the course)
- QI101: Introduction to Healthcare Improvement (3 lessons included in the course)
- QI102: How to Improve with the Model for Improvement (5 lessons included in the course)
- QI103 Testing and Measuring Changes with the PSDA Cycles(3 lessons included in the course)
- QI104: Interpreting Data, Run Charts, Control Charts and Other Measurement Tools (3 lessons included in the course)
Important Documents
IHI Course Requirements, IHI New User Registration Instructions, Instructions for New Users to Change Affiliation, and the Program Attestation can all be found here, on the IHI Open School Training Requirements page.
Each program is responsible for collecting the documentation and verifying completion of the courses/lessons by the required deadline. DO NOT send the certificates to the GME office. If your residents and fellows completed these courses/lessons previously, either at UMMC or another institution, they should print out the summary of their transcripts as evidence of compliance of the required training. We also recommend and request that any resident or fellow who has completed courses/lessons in the IHI Open School training assure that their affiliation is updated to reflect the University of Maryland Medical Center GME. This will assure training assignments for future academic years are appropriately associated with our institution for any ad hoc reporting that may be done at an institutional level.
Accreditation Council of Graduate Medical Education
Policies, Procedures & Forms
Affiliation and Rotator Agreement (includes Timelines, Protocol and Templates)
Credentialing Policies for UMMC Residents/Fellows, Visiting Residents/Fellows
- Credentialing Policy: Visiting Residents (Rotators)
- Credentialing Policy: UMMC Residents and Fellow
- Credentialing Instructions and Guide to Forms for Residents/Fellows Going to/Covering VA
- Confidentiality of Information Statement ( required for all visiting residents/fellows, including observers)
- Rotator Procedure: Medical Students
- Rotator Procedure: Visiting Residents
Equivalency Accreditation Process
Other Policies, Procedures and Forms
- Graduate Medical Education Policies & Procedures
- Offer Letter
- Certificate (Graduation) Request Procedure & Certificate Order Sample (Excel file)
- Professional Liability Insurance & Forms (Routine and Elective Rotations)
Evaluation Tools - Competency Based
GMEC-Approved Evaluation Tools (required to be used by all programs)
- Annual Evaluation Form with Competencies (use for promotion)
- Summary Evaluation Form with Competencies (use for graduation)
Competency Based Evaluation Tool (based on generic competencies, and which may be adopted/modified for use by your program)
- Evaluation of Competencies (generic competencies)
- Evaluation of Competencies for Evidence Based Medicine/Research
360 Evaluation Tools (focus is on competency in interpersonal skills and communications; tools may be adopted/modified for use by your program)
- 360 Evaluation Form for Resident/Fellow to Evaluate Self
- 360 Evaluation Form for Resident/Fellow To Evaluate Peer
- 360 Evaluation Form for Allied Health Professional to Evaluate Resident/Fellow
- 360 Evaluation Form for Patient to Evaluate Resident/Fellow
- 360 Evaluation Form for Faculty to Evaluate Resident/Fellow
Goals and Objectives - Competency Based
Resources
- Employment Eligibility Information
- Payroll Period Dates
- Program Contact List
- Medical Staff Contacts
- Health Sciences and Human Services Library
- MedHub
- Name Change Process
Wellness
WELLNESS- ACGME Tools and Resources for Resident and Faculty Member Well-Being
Introduction to Burnout and Wellness
Sleep Disorders-UMMC Midtown Campus: The state-of-the-art University of Maryland Sleep Disorders Center conducts overnight and daytime sleep studies to help diagnose a wide range of sleep disorders, from insomnia and sleep apnea to snoring, narcolepsy, night terrors and sleepwalking.