UMMC's Residency Coordinators

Resident Coordinator Orientation Training

• Coordinator Training Materials

MedHub

• The hospital uses MedHub for sending evaluations, procedure privileging, and logging duty hours. Please visit the MedHub page for more information. If you need assistance with the MedHub system, please contact Serena in GME.

Registering for ACLS and BLS

• Registering for ACLS and BLS renewal during COVID.

Onboarding Your Incoming and Returning Residents and Fellows

• Please refer to the Resident Coordinator Orientation Training Materials for the most recent processes and documents for onboarding your trainees.

Program Director and Program Coordinator Contact List

• A list of the current Program Directors and Program Coordinators can be found on our Graduate Medical Education intranet page.

IHI Open School Training Requirements

The Graduate Medical Education Committee approved the training requirements for all NEW residents and NEW fellows for the upcoming academic year. This training is required and is intended to supplement your current or planned specialty/subspecialty Patient Safety and Quality Improvement activities. This applies only to your NEW residents and NEW fellows joining UMMC.

Please note that there is only one deadline this year for all courses to be completed as follows:

• All new residents/fellows must complete the following courses/lessons by September 1^st.

The courses/lessons are:

• PS101: Introduction to Patient Safety (3 lessons included in the course)
• PS102: From Error to Harm (3 lessons included in the course)
• PS103: Human Factors and Safety (3 lessons included in the course)
• PS104: Teamwork and Communication in a Culture of Safety(3 lessons included in the course)
• QI101: Introduction to Healthcare Improvement (3 lessons included in the course)
• QI102: How to Improve with the Model for Improvement (5 lessons included in the course)
• QI103 Testing and Measuring Changes with the PSDA Cycles(3 lessons included in the course)
• QI104: Interpreting Data, Run Charts, Control Charts and Other Measurement Tools (3 lessons included in the course)

Important Documents

IHI Course Requirements, IHI New User Registration Instructions, Instructions for New Users to Change Affiliation, and the Program Attestation can all be found here, on the IHI Open School Training Requirements page.

Each program is responsible for collecting the documentation and verifying completion of the courses/lessons by the required deadline. DO NOT send the certificates to the GME office. If your residents and fellows completed these courses/lessons previously, either at UMMC or another institution, they should print out the summary of their transcripts as evidence of compliance of the required training. We also recommend and request that any resident or fellow who has completed courses/lessons in the IHI Open School training assure that their affiliation is updated to reflect the University of Maryland Medical Center GME. This will assure training assignments for future academic years are appropriately associated with our institution for any ad hoc reporting that may be done at an institutional level.

Accreditation Council of Graduate Medical Education

• ACGME
• ACGME Site Visit Schedule

Policies, Procedures & Forms

Affiliation and Rotator Agreement (includes Timelines, Protocol and Templates)

• Affiliation and Rotator Agreement Templates
• Process for Off-Site Rotations

Credentialing Policies for UMMC Residents/Fellows, Visiting Residents/Fellows

• Credentialing Policy: Visiting Residents (Rotators)
• Credentialing Policy: UMMC Residents and Fellow
• Credentialing Instructions and Guide to Forms for Residents/Fellows Going to/Covering VA
• Confidentiality of Information Statement ( required for all visiting residents/fellows, including observers)
• Rotator Procedure: Medical Students
• Rotator Procedure: Visiting Residents

Equivalency Accreditation Process

• Instructions
• Application
• Questionnaire and Required Documentation

Other Policies, Procedures and Forms

• Graduate Medical Education Policies & Procedures
• Offer Letter
• Certificate (Graduation) Request Procedure & Certificate Order Sample (Excel file)
• Professional Liability Insurance & Forms (Routine and Elective Rotations)

Evaluation Tools - Competency Based

GMEC-Approved Evaluation Tools (required to be used by all programs)

• Annual Evaluation Form with Competencies (use for promotion)
• Summary Evaluation Form with Competencies (use for graduation)

Competency Based Evaluation Tool (based on generic competencies, and which may be adopted/modified for use by your program)

• Evaluation of Competencies (generic competencies)
• Evaluation of Competencies for Evidence Based Medicine/Research

360 Evaluation Tools (focus is on competency in interpersonal skills and communications; tools may be adopted/modified for use by your program)

• 360 Evaluation Form for Resident/Fellow to Evaluate Self
• 360 Evaluation Form for Resident/Fellow To Evaluate Peer
• 360 Evaluation Form for Allied Health Professional to Evaluate Resident/Fellow
• 360 Evaluation Form for Patient to Evaluate Resident/Fellow
• 360 Evaluation Form for Faculty to Evaluate Resident/Fellow

Goals and Objectives - Competency Based

• Goals and Objectives - Example 1
• Goals and Objectives - Example 2
• Goals and Objectives - Example 3

Resources

• Employment Eligibility Information
• Payroll Period Dates
• Program Contact List
• Medical Staff Contacts
• Health Sciences and Human Services Library
• MedHub
• Name Change Process

Wellness

WELLNESS- ACGME Tools and Resources for Resident and Faculty Member Well-Being

Introduction to Burnout and Wellness

Sleep Disorders-UMMC Midtown Campus: The state-of-the-art University of Maryland Sleep Disorders Center conducts overnight and daytime sleep studies to help diagnose a wide range of sleep disorders, from insomnia and sleep apnea to snoring, narcolepsy, night terrors and sleepwalking.