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MedHub provides multiple methods for delivering evaluations: 

  1. Manual Method — Delivery of 1:1 evaluation by manually selecting evaluator and target 
  2. By Schedule Method — MedHub makes evaluation matches based upon scheduled activities. This method requires Trainees be fully scheduled and Faculty either be associated to clinics and/or services or scheduled into the rotation schedule in order for MedHub to make a schedule match. 
  3. Queued Evaluation Delivery — Setting up evaluation delivery using either method above and indicating a date in the future when evaluations are to be delivered. 
  4. Automated Evaluation Delivery — Defining a delivery criteria or multiple delivery criteria that is repeated with regularity (ex. by rotation period) and having MedHub automatically repeat the delivery process throughout the academic year. 
  5. Tiered Evaluation Delivery (functionality must be enabled through program settings) — (child) Evaluations are delivered to multiple Faculty members for completion, then sent to a tiered evaluation leader to create a single composite evaluation from the multiple child evaluations completed. 
  6. Residents Identify Supervisor (RIS) (functionality must be enabled through Program Settings) — Trainees are asked to select one or more Faculty supervisors they worked with during an activity. Administrators can set thresholds for the number of Faculty that must be selected for each activity to satisfy the evaluation requirement for a particular activity.

 

Additional Evaluation delivery methods through evaluation settings:

  1. Faculty initiated evaluations of Trainees 
  2. Trainee initiated evaluations of Faculty 
  3. Trainee initiated Peer evaluations 
  4. Patient evaluations through an evaluation link 
  5. Patient evaluations through Kiosk 

 

Delivering Evaluations without a MedHub profile

  1. Outside Evaluations

 

Manual Delivery of Evaluations ('by individual')

Manually delivering evaluations by individuals is the simplest method for delivering evaluations in MedHub. 
Manual delivery by individuals allows the Administrator to hand pick the evaluation target(s) and evaluator(s). 

To begin the manual delivery by individuals process, go to: Home > Evaluations > Deliver Evaluations 

After clicking on the ’Deliver Evaluations’ button, the screen will show ’Step 1’ of the delivery process. Select the Evaluation Type and select 'Individuals’ from the 'Selection Method’ drop-down. Next, click 'Continue’ to move to the next page.  
 



Next, the screen will display 'Step 2’ of the delivery setup. The page consists of the following: 

  1. Evaluation Type — The evaluation type carries over from the selection made in Step 1 of the delivery process. 
  2. Selection Method — The selection method carries over from the selection made in Step 1 of the delivery process. 
  3. Evaluation Forms — MedHub will display all active and final form types that satisfy the selected criteria. For example, if a faculty evaluation of a resident form type was selected, only faculty of resident forms will appear in the pull-down menu. Click the 'Select Multiple' link to deliver multiple evaluation forms. 
  4. Select — Next, select the ‘Recipient(s)’ (the evaluator(s)) and the ‘[Target] to evaluate’ (the evalutee(s)) for the delivery. To select multiple evaluators and evaluatees, hold down the ‘Shift’ or ‘Control’ (‘Command’ if on a Mac) keys. 
  5. Notes — The optional notes box offers the opportunity to add a note that will appear at the top of the evaluation form. The evaluator(s) will be able to see the note. 
  6. Rotation Period — The optional rotation period drop-down allows the rotation period to be indicated for which the evaluation form will apply to. 
    Note: When manually delivering by individual, and not the schedule, the form will not be tied to the rotation period for data collection purposes. If a rotation period is selected here, it will appear for the evaluators when they are completing the form so they know which rotation period the form applies to. 
  7. Service/Clinic — The optional service/clinic drop-down allows the service/clinic to be indicated for which the evaluation form will apply to. 

    Note: When manually delivering by individual, and not the schedule, the form will not be tied to the service/clinic for data collection purposes. If a service/clinic is selected here, it will appear for the evaluators when they are completing the form so they know which service/clinic the form applies to. 
  1. Special Options — The optional special options drop-down allows the selection of an electronic signature requirement or allows the form to be anonymous. 

 

If an evaluation form is identified as anonymous, once the evaluator completes the form the evaluator’s name is completely stripped from the evaluation form. 
If a form is identified as anonymous within the delivery process, this selection cannot be removed. Once the evaluator completes an anonymous evaluation form, the evaluator’s name is completely disassociated from the form. Not even MedHub’s team can find out the name of the evaluator. 

Anonymity is different in MedHub than Confidentiality. By design, MedHub protects the confidentiality of certain users in MedHub. Regardless of the settings set in MedHub, Faculty will never see the names of their Trainee evaluators and Trainees will never see the names of their peer, staff or patient evaluators. Anonymity strips ALL identifying information from the evaluation and cannot be recovered. 

Also, the special options offers a check the box to ‘Disable Insufficient Contact Links’ so that the evaluator will not have the option to delete the form due to insufficient contact. By default, all delivered evaluation forms have a link at the top, ‘Insufficient contact to evaluate’, that can be clicked if the recipient of the evaluation form did not interact with the target. This check box will turn this link off (this function is rarely used and there are settings within Program Settings >>> Evaluations that more effectively manage this function). 

  1. Reciprocal Evaluation — The optional reciprocal evaluations drop-down allows the option to deliver reciprocal evaluations at this step. Selecting a reciprocal evaluation for the evaluation type: ‘Faculty Evaluation of a Resident’ means an equal number of ‘Resident Evaluation of Faculty’ evaluations for the same people selected above will also be delivered. The reciprocal evaluations drop-down offers the option to select from all active and final forms that are reciprocal to the form selected for the delivery in Step 1 of the delivery process. If the reciprocal form is selected for delivery, there will also be special options to make an electronic signature required or to make the form anonymous (do not use). 
  2. Delivery — The delivery can be set-up to be ‘Immediate’, ‘On Date’ (queue), or ‘Multiple Dates’ (queue). If the evaluation is set-up for immediate delivery, it will be delivered right after Step 3 of the delivery process is completed. If the evaluation is set-up for an ‘On Date’ or ‘Multiple Dates’ delivery, the forms will be delivered shortly after midnight on the date(s) selected and the forms will remain in queue until then. 

    When evaluations are actually delivered, all recipients will receive an email notifying them of a delivered evaluation and an alert on their MedHub portal page. 


When the selections in Step 2 have been made in the delivery set-up, click 'Submit’ to move to the next page. 


Next, the screen will display 'Step 3’ of the delivery setup. 

This screen displays the actual matches based upon the selection criteria and allows a quick review and confirmation before any evaluations are delivered. If any of the exact same evaluations have been delivered previously within a 14 day window, it will be flagged as a duplicate and will be unchecked by default. A duplicate evaluation can still be delivered, but the box must be checked next to the form to do so. 

If evaluations have been queued for delivery at a future date, Administrators can always remove evaluations from the queued delivery up to the date the evaluations are scheduled to be delivered. Evaluations remain listed in the queue on your main ‘Evaluations’ tab until they are delivered. 

 The ‘Deliver Selected Evaluations’ button or ‘Queue Selected Evaluation’ button must be selected to finalize the delivery or queuing of the evaluation forms. 
 

The 'by schedule' method of delivering evaluations.

Delivering evaluations using the ‘by schedule’ method streamlines the process of evaluation delivery and allows Administrators with large programs and many Faculty and Trainees to quickly and effectively deliver many evaluations by having MedHub make matches based upon the rotation schedule. 

Using this method of delivery assumes two tasks have been completed: 

  1. Trainees have been fully scheduled 
  2. Faculty have either been associated with a service/clinic or have been scheduled directly into the rotation schedule 


If either of these tasks is incomplete, MedHub will not be able to create matches based upon scheduled activity. 

Evaluations > Deliver Evaluations > [select] Evaluation type > [selection Method] Services/Teams/Tiered 

The following screen is displayed: 




Evaluation Form: MedHub will display all form types that satisfy the selected criteria (such as Faculty Evaluation of a Resident) in a pull-down menu. 

This delivery method requires MedHub to look at scheduled activity rather than individual users. Therefore, rather than displaying users to select, MedHub displays activities (services and clinics) and Trainee levels (select multiple by holding down the ‘Control’ key and clicking multiple names ). 


If, for example, the Administrator's intent is to send out a faculty evaluation of a resident at the conclusion of a rotation for all Trainees and all Faculty in the program, where a match is made by MedHub on the rotation schedule, the Administrator would highlight all services/clinics and all levels, instructing MedHub to make matches based upon all activity for that period. 
Administrators can also elect to select the current rotation or past rotations. 

Select: (services/clinics) – Services will be listed first in this pull-down menu, followed by a dotted line, then continuity clinics thereafter. 

Rotation: Select current rotation (default) or have MedHub make matches based upon past rotations (up to 4 rotations retrospective). 

Match by: 

  1. Individual Services – Select each service for matching (default) 
  2. Service Groups – Select each service grouping for matching 


Evaluation Targets (Trainees): Since the example above is a faculty evaluation of a resident, the target would be Residents by level. Select one or multiple PGY levels. 

Notes: Notes are optional and will appear at the top of the form when delivered. 

The rotation periods and services/clinics options that were available in the individual method are now absent because MedHub will automatically tag each form with the appropriate rotation period and service/clinic. 

Special Options: 

Electronic Signature
 — Requires an electronic signature to appear at the bottom of the completed evaluation form. 


Anonymous Evaluation
 — Means once the evaluation is submitted by the evaluator, their name will be completely stripped off of the form permanently. Not even MedHub Support will be able to determine who the evaluator was. Note: Do not confuse this setting with the confidentiality of Residents when completing evaluations of Faculty. By design, all evaluations completed by Residents of Faculty are fully confidential. This setting completely and permanently strips the evaluator's name off the form. Use with caution. 


Disable ‘Insufficient Contacts’ link
 — By default all delivered evaluation forms have a link at the top: “Insufficient Contact to evaluate” that can be clicked if the recipient of the evaluation form did not interact with the target. This check box will turn this link off (this function is rarely used and there are settings within Program Settings > Evaluations that more effectively manage this function). 


Reciprocal Evaluation
 — Reciprocal evaluations can be identified for delivery in this step. Selecting a reciprocal evaluation for the evaluation type: ‘Faculty Evaluation of a Resident’ means an equal number of ‘Resident Evaluation of Faculty’ evaluations for the same people selected above will also be delivered. 


Delivery
 — Evaluations can be delivered immediately or Administrators can select a date in the future for delivery. If a date in the future, is selected, evaluations would be delivered at midnight on the date selected. When evaluations are actually delivered, all recipients will receive an email notifying them of a delivered evaluation and an alert on their MedHub portal page. 

Queued Evaluation Delivery

Queued evaluation delivery is simply the act of delivering one or more evaluations by either of the methods above and selecting a future delivery date or dates. When using the "Evaluation Delivery" form, simply select either the "On Date (Queue)" or "Multiple Dates (Queue)" option and then enter the appropriate delivery date(s) which must be in the future and use the standard date format (MM/DD/YYYY). In the case of multiple dates, use commas to separate the dates. 

Once a set of queued evaluations is verified, it will be listed under the "Queued Evaluations" section of the main "Evaluations" page. This provides immediate access to all future evaluation deliveries and offers the ability to delete future deliveries if they no longer need to be sent.

Automated Evaluation Delivery

Automated evaluation delivery allows Administrators to send out one or more evaluation types, using the ‘by schedule’ method described above, then instructing MedHub to repeat that delivery throughout the year. This method of delivery places the focus of the Administrator on making certain the schedule assignments for Trainees and Faculty are accurate - this takes the focus away from evaluation delivery. The rationale is; if the schedule is correct and the automated evaluation rules are set up properly, an Administrator would need to spend very little time on actual evaluation delivery. 

This is an excellent way to deliver 360 degree evaluations as well. 

 

Add Automated Evaluation Delivery 

Admin. Evaluations > Automated Evaluations > Add Automated Evaluations 

 

Click on 'Add Automated Evaluation' 



This is where basic information can be defined around the automated evaluation: 

Title: Any label to define what this rule is. Examples: 
Faculty of a resident 360 degree evaluation 

Delivery: 

 

  1. By rotation periods — Delivery will be by rotation period. Administrator defines the actual number of days before or after the end of the rotation automated delivery is to take place 
  2. By dates of activity — Delivery will be by dates of activity. This is a preferred method when there are many Trainees on the same service that spans multiple contiguous rotation periods. By dates of activity would result in one evaluation after the activity has been concluded rather than multiple evaluations for the same activity at the end of each rotation period. Note: If the same service is scheduled twice for a trainee with a gap of 10 or less days, this will be treated as the same activity and one evaluation will be sent.
  3. On specific dates — Administrator determines the delivery date by entering MM/DD. Use Automated Evaluations to deliver evaluations on specific dates, not dates based on rotation periods. Use to create certain evaluations, such as self evaluations, an evaluation about the program/hospital, or an evaluation that the program director should fill out about each trainee twice a year, and then create some rules to deliver these forms through Automated Evaluations on specific dates selected. If this is a form that the Program Director is filling out about Residents, ensure the form is "Faculty evaluation of a Resident". Set up an Automated Evaluation rule to deliver on a specific day, select that evaluation type, and the form you made. There will then be an option to have it delivered to "Program Director of All Active Residents".



Once the delivery criteria has been defined for this automated delivery rule, Administrators can move to the next step and define what is to take place at the trigger defined above. 

Click on the Automated evaluation just created. 

Click on the automated evaluation just created to begin adding one or more delivery rules. Each delivery rule is no more than the ‘by schedule’ method described above created one or more times for each type of evaluation delivery instance defined by the rule. 



In the example above, there are four different types of automated evaluations set to be delivered 3 days prior to the end of all rotations (if using monthly rotation periods that would be 12 times per year). The following evaluations would be delivered automatically each month: 
      - Resident evaluation of a peer 
      - Resident evaluation of a faculty member 
      - Resident evaluation of a service 
      - Faculty evaluation of a resident 

For a large program, this could result in a very large number of evaluations each month. Therefore, MedHub allows Administrators to simulate each delivery instance to confirm the schedule is accurate, and therefore, the matches made by MedHub will be accurate. 


Simulate an Automated Evaluation Delivery 


Simulation can be executed on any of the individual evaluation rules or all of the combined rules together. To simulate automated evaluation delivery, click on the Simulate Delivery link 



MedHub will display the following screen: 



For the automated evaluation rule shown, select: 

Date Range — date range must not exceed 30 days for any simulation 

Evaluation Types — All rules for this automated evaluation will be checked by default 

Results will be shown: 

Multiple days of no activity, then on the trigger date (in this example 3 days prior to the end of the rotation) many evaluations set to be delivered. The simulation allows Administrators to be confident about what MedHub is going to do before MedHub has actually done anything. If the Administrator discovers incorrect matches, these can be addressed by correcting the schedule assignments and re-running the simulation. 


 

 

Changing the Status of an Automated Evaluation Delivery 

Admin. Evaluations > Automated Evaluations 

 

To change the status of an Automated Evaluation, select the link of the evaluation form. 

 

Change the ‘Status’ drop down list to the preferred status. 

 

  • Draft / Inactive – Admin can use this option to wait to send out an evaluation at a later date/time. This is most often used when setting up evaluation deliveries for the new academic year, and setting the delivery for a later date. Draft status will also stimulate the program to show the Admin if rules are set correctly, but will not deliver the evaluation until set to ‘Active’. 
  • Active – Shows the final product that is delivered to Trainees.
  • Archive (permanent) – Acts as a delete function. The evaluation will no longer open or be active, and will not appear on the delivery rules list. This function is usually selected when the Admin wants to permanently close the evaluation.

Tiered Evaluation Delivery

Tiered evaluations roll up to a ‘Tiered Leader’ to create a single composite evaluation form from the multiple ‘child’ evaluation forms received from multiple Faculty members evaluating the Trainee. The ‘Tiered Leader’ can default to a straight aggregate of all forms received, or ‘trump’ the results. 

While not in widespread use, this functionality is occasionally used. 

In order to use the Tiered Evaluation functionality, it must be enabled within Program Settings >>> Evaluations >>> Enable Tiered Evaluations [check box]. Once the check box is checked, the 'Tiered Evaluations - Lock after Delivery' drop-down Program Setting can be changed to determine the lock-out threshold for receipt of child evaluations by the tiered leader. Once the lock-out date occurs, the leader is able to complete the composite score - this is to ensure that the leader does not begin his/her composite before all child evaluations have been received. 

Once the Tiered Evaluation functionality has been enabled, the delivery attributes can be defined. 

In the Tiered Evaluation setup, the Tiered Group Leader is a different person than the contributors. 

The Tiered Group Leader does not receive a contributor (“child”) evaluation and a leader evaluation; the Tiered Group Leader just receives a leader (“parent”) evaluation. 

The evaluation form delivered to the contributor is the same form that is delivered to the Tiered Group Leader. The difference is that the form assigned to the Tiered Group Leader (to be filled out once the contributors have had a chance to complete their forms), will include (in red text) any responses entered into any already-completed contributor forms about the respective trainee. This helps to inform the leader in his or her consensus assessment of the trainee.


Evaluations > Evaluation Groups 



Provide a name for the tiered evaluation group and click Submit. The following screen will be displayed: 



Select the Tiered Group Leader(s) from the list of Faculty in the program. The leader is the Faculty member that will complete the single composite evaluation. Next, select each service pertaining to the tiered delivery. Faculty members scheduled to each of the selected services will create the matches for the ‘child’ evaluations. 
 

Note: When two or more leaders are assigned to a tiered evaluation group they may each complete the composite/final form, so that there are two official final forms. If one of the leaders does not submit his/her final evaluation it will remain intact. If one of the leaders deletes his/her final evaluation form it will not affect the other leader's final or official form.

Residents Identify Supervisors (RIS) Evaluation Delivery 

Residents Identify Supervisors (RIS) Evaluation Delivery – Residents select the Faculty members with whom they interacted based upon specific criteria established by the Program Administrator. 

This functionality takes much of the responsibility of determining evaluation matches away from the Administrator or the schedule and places that responsibility on the Resident. This can be a good option within a program where Resident-Faculty interactions are extremely ad hoc and difficult to determine. Programs can use the RIS functionality not only with their own services, but also released services. When RIS is enabled for a released service, the RIS requests are sent to in-program Residents only. 

In order to use the Resident Identify Supervisor functionality, it must be enabled within Program Settings > Evaluations > Residents Identify Supervisors [check box]. 

Directly to the left of the check box to enable this functionality is a link labeled “settings”. This link can also be accessed by going to: Evaluations > Residents Identify Supervisors. 

Before RIS can be used, the Administrator must first define criteria around the use of this functionality. This criteria includes: 

Which services are eligible to use RIS? 
What is the minimum number of supervisors a Resident must define within a particular service? 
What is the preferred number of supervisors that should be defined by a Resident on a particular service? 
Which evaluation form is to be delivered once supervisors have been identified? 

The Settings/Services tab allows this criteria to be defined, either across the entire program, individually for each service, or individually by selected services. 

 

 The screen above presents these options: 

• Resident of Faculty Evaluation form to be used (from available forms created that are of this type) 
• Faculty Evaluation of Resident form to be used (from available forms created that are of this type) 
• Send request to Residents: Number of days prior to the end of the rotation when Residents must begin identifying their supervisors for their current rotation 
• Send Late Alert (optional) 
• Required Evaluation(s): Residents must identify this number of supervisors at minimum to fulfill the requirement 
• Recommended Evaluation(s): The preferred number of Faculty supervisors that should be identified 
• Enable for Released Residents [check box]: If enabled, Residents released to the program from other programs would be required to select supervisors to evaluate them for the activity occurring within the program 

Once these global requirements have been defined, they can be further defined at the service rotation level. Click on any service and the following screen will be displayed: 

For the service selected (in this example: Anesthesia), the Administrator can further define the following settings that trump the global settings for RIS: 
• Required Evaluation(s): Residents must identify this number of supervisors at minimum to fulfill the requirement 
• Recommended Evaluation(s): The preferred number of Faculty supervisors that should be identified 
• Resident of Faculty Evaluation Form (if different from global) 
• Faculty of Resident (reciprocal) Form (if different from global) 
• Select supervising service(s): Faculty associated with other services would be included as available supervisors for selection for residents on – in this case – the Anesthesia service. 


Once the RIS criteria has been defined for all participating services, Residents will be required – and reminded – to select the defined minimum number of supervisors to evaluate them at the conclusion of each service rotation selected for the RIS process. 


MedHub also makes it easy for Administrators to oversee Resident performance in fulfilling the requirements of RIS. By selecting the 'Completion Statistics' tab, Administrators can fully track the progress of their Residents in identifying their supervisors. 

By using the filters at the top of the screen, Administrators can select specific services, Residents, completion status and date ranges for determining who is and is not completing the RIS requirements. Administrators can also override the established criteria for selected delivery instances by clicking on the check box to the right of each Resident and using the drop-down at the bottom of the page to: 




• Set as completed — regardless of the number of supervisors identified 
• Delete request — remove the RIS requirement entirely 


If any supervisors have been identified, the Administrator can click on the number and view which supervisor(s) have been identified thus far.


Note: If an evaluation has been initiated as anonymous with RIS, the evaluator's information will not be available 

Faculty-initiated Evaluation Delivery - 'on-the-fly' evaluations

A program can define forms that any Faculty member within the program can initiate on his/her own. These forms are identified from the Evaluations tab of the Program Settings section. Any number of forms can be identified as long as the forms are active and locked. For each form that can be self-initiated, the program can determine whether the evaluations completed are anonymous (anonymity can be forced or optional). 

Released Trainees available for Faculty selection will appear in the drop-down list when a program enables "Include released residents in target list" under the Faculty initiated Resident evaluations in Program Settings. The Trainee must also meet the below requirements. 

1. If the current month is on/after September, any Trainee released on/after the start of the current academic year (7/1) or later should be included in menu 
2. If the current month is July or August, any Trainee scheduled on after 1/1 of the current calendar year will be included in menu 

Faculty may fill out self-initiated evaluations of the following types: 
• Faculty Evaluations of Residents 
• Faculty Evaluations of Peers 
• Faculty Evaluations of Programs

Faculty may fill out self-initiated evaluations of the following types: 
• Faculty Evaluations of Residents 
• Faculty Evaluations of Peers 
• Faculty Evaluations of Programs


Resident-initiated Evaluation Delivery – 'on-the-fly' evaluations

A program can define forms that any Resident within the program can initiate on his/her own. Any number of forms can be identified, as long as the forms are active and locked. For each form that can be self-initiated, the program can determine whether the evaluations completed are anonymous (anonymity can be forced or optional). 

Residents may fill out self-initiated evaluations of the following types: 
• Resident Evaluations of Faculty 
• Resident Evaluations of Peers 
• Resident Self Evaluations 
• Resident Evaluations of Program

Resident-initiated Performance Evaluations

The program can define evaluation forms that can be initiated by a Resident but are delivered to the Faculty member of the Resident's choosing. These forms are identified from the Evaluations tab of the Program Settings section.

Enable Public Evaluation Link

This functionality would typically be used for inpatients who are about to be discharged. The best practice for this functionality is to print the URL on the back of a Trainee/Faculty members’ business card. The patient, once discharged, would be encouraged to pull up the URL from home, select the Trainee or Faculty member from the name on the front of the card, and complete the evaluation. 

Outside Evaluators

MedHub provides functionality for outside Trainees, staff and Faculty who may not be employed by the institution or who may not have a MedHub profile requiring a user name and password for access to complete evaluations quickly and easily.

Keep the following in mind when deciding between making someone an Outside Evaluator or a Faculty member:

If an Outside Evaluator submits an evaluation, no one is able to "Reset to partially completed."

An Outside Evaluator is not able to login to MedHub and verify procedures for Residents.

An Outside Evaluator is not able to be setup as a Mentor of Residents.

 Making someone into an Outside Evaluator with type "staff" is the standard way to setup a nurse or Health Professional in MedHub who needs to occasionally evaluate Residents in your program. This kind of user will show as a potential recipient when you go to Evaluations | Deliver Evaluations, and select to deliver forms you have made with the evaluation type "Patient/staff evaluation of a resident."

Examples of outside evaluators could be: 

Faculty that trained a Trainee during an elective in another city/country

Staff or Nurses that typically would not have a MedHub profile

Faculty employed outside the institution at a Doctor’s office or similar environment


Users set up as outside evaluators are not required to log into MedHub to complete an evaluation. They receive emails with links to the actual evaluation forms. 

Evaluations > Outside Evaluators. The following screen will display: 

Select “Add Outside Evaluator” and the following screen will be returned. 

Populate the required information: 

First Name 
Last Name 
User Type 
Email (this is required for electronic delivery) 

Outside evaluators can also be tagged to service groups and clinics. This allows them to be used when automating evaluations for these users. 
Refer to the Automated Evaluations section for more information. 

Because outside evaluators are not sent email reminders to complete the evaluation forms delivered to them, the Administrator can resend the evaluation link if needed. To do this, go to Evaluations > Incomplete Evaluations. All evaluations that were delivered to an outside evaluator will have a 'Resend Link' and 'Send Email' option under the 'Incomplete Evaluations' page. The 'Resend Link' will send the link through the MedHub email system. The 'Send Email' link will open an email within the Administrator's personal email system and include the link to the evaluation form. The 'Send Email' link will allow the Administrator to customize the email being sent to the outside evaluator. 

Fill-Out Evaluation for a Faculty Member

This functionality allows Program Administrators to fill-out evaluations for Faculty members. It is highly recommended that all capable Faculty members perform this function themselves. 

To use this functionality, click on the 'Fill-out Evaluation for a Faculty Member' link from the main 'Evaluations' page (as an Administrator) and then select the applicable Faculty member. All of the outstanding evaluation requests will then be displayed. Click on the evaluation you wish to enter and complete the evaluation form. Only forms that have been delivered to the Faculty evaluator will appear as selections for the Program Administrator. 

Note: An audit trail will be kept to identify which evaluations were completed by an Administrator on behalf of a Faculty member.

Fill-Out Evaluation for an Outside Evaluator

This functionality allows Program Administrators to fill-out evaluations for Outside Evaluators. It is highly recommended that all capable Outside Evaluators perform this function themselves. 

To use this functionality, click on the 'Fill-out Evaluation for Outside Evaluator' link from the main 'Evaluations' page (as an Administrator) and then select the applicable Faculty member. All of the outstanding evaluation requests will then be displayed. Click on the evaluation to be completed and enter the information. Only forms that have been delivered to the Faculty evaluator will appear as selections for the Program Administrator. 

Note: An audit trail will be kept to identify which evaluations were completed by an Administrator on behalf of an Outside Evaluator.

Fill Out Patient/Staff Evaluation of a Resident

There are times when the Administrator cannot or does not want to allow an evaluator access to MedHub. If the Administrator wants to fill-out a Resident evaluation form on behalf of a patient or staff member, the Administrator can print out a paper evaluation form and manually enter the results into MedHub. To manually enter a patient/staff evaluation form, click the ''Fill-Out Patient/Staff Evaluation of a Resident'' link under the ''Evaluation Functions'' section of the "Evaluations" tab. MedHub will display the following screen: 




To complete the form: 
  1. Select the evaluation form 
  2. Enter the patient/staff name (optional) 
  3. Select the Resident to be evaluated 
  4. Select the service (optional) 
  5. Select the rotation (optional) 
  6. Click "Submit"


Alternate Methods 
Administrators can allow patients or staff members to evaluate Residents using a simple link or kiosk view. This setting can be enabled from the "Program Settings" page (when logged in as an Administrator with settings access). For more information on evaluation links, please see the manual section titled "Enable Public Evaluation Link". For more information on kiosk use, please see the manual section titled "Enable Patient Evaluation Kiosk".