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Timeline for ID and Credentialing Process FY24 IMPORTANT!

Graduate Medical Education and Medical Staff Services Timeline for Identification of and Credentialing Process for Residents and Fellows 2023 – 2024 Academic Year

March 1, 2023

Fellowship Program Coordinators who already have the information on their new incoming fellows for July 1st provide Brad Lansinger, Manager in Medical Staff Services, with a list containing the fellow names, date of birth, the program they are joining, PGY level, and email addresses of all new incoming fellows for early fellow link sending. (use this mini spreadsheet). The fellow will receive an email from service@mdapp.com with a subject line of "md-app". This will contain a link for the electronic credentialing application. Fellows will receive their links on March 6th.

March 17, 2023

Program identifies candidates it intends to hire as well as residents/fellows that will be continuing.

March 20, 2023

Residency Program Coordinators provide Brad Lansinger with a list containing the names, date of birth, the program they are joining, PGY level, and email addresses of all new incoming residents. (use this mini spreadsheet) The resident will receive an email from service@mdapp.com with a subject line of "md-app" on 3/24. This will contain a link for the electronic credentialing application. Medical Staff Services NO LONGER accepts paper applications.

March 24, 2023

Incoming residents will receive an email with the subject line "MD-App: Begin Application for {Provider.Name}". If they access the link after 24 hours, they will get a message that tells them the link has expired. They should simply go to www.mdapp.com/umms & choose "forgot password". They MUST use the same email address the original came to and it will automatically issue a new link immediately. They should NOT choose "Request Account". They will have until April 8th to complete the electronic credentialing application.

March 31, 2023

Program Coordinator submits information about the new candidates AND the returning residents/fellows on the UMMC Resident/Fellow Data File (Excel) to Gwen Bierbower at gbierbower@umm.edu

April 7, 2023

Deadline for the residents/fellows to complete the electronic credentialing application. Compliance reports will be sent bi-weekly from Brad Lansinger, Medical Staff Services.

April 10, 2023

Program Liaison provides new incoming residents/fellows the following link to access Employee Health forms located on the GME Website: http://umm.edu/professionals/gme/prospective/credentialing-process

April 24, 2023

RETURNING RESIDENTS

Program Liaison submits to GME at gme@umm.edu:

  1. Signed copy of the resident/fellow contract (electronic submission is acceptable) (J1 Contracts should go to Serena Roach in GME)

May 5, 2023

Program Liaison completes the Term File spreadsheet to identify any resident or fellow who should be removed from UMMC payroll and the effective date that they are to be removed from UMMC payroll and returns to Gwen Bierbower at gbierbower@umm.edu

May 8, 2023

NEW RESIDENTS

Program Liaison submits resident/fellow contracts to GME at gme@umm.edu :

  1. Signed copy of the resident/fellow contract (electronic submission is acceptable)(J1 Contracts should go to Serena Roach in GME)

After May 15, 2023

Any resident changes MUST be forwarded to Gwen Bierbower in GME via email: gbierbower@umm.edu(e.g. additional hires, residents deciding to leave, etc.).

To get access to the credentialing website to view trainee documents, please email Brad Lansinger for the login.

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