Medical Staff
Timeline for ID and Credentialing Process FY23 IMPORTANT!
Graduate Medical Education and Medical Staff Services Timeline for Identification of and Credentialing Process for Residents and Fellows 2022 – 2023 Academic Year
March 1, 2022
Fellowship Program Coordinators who already have the information on their new incoming fellows for July 1st provide Brad Lansinger, Manager in Medical Staff Services, with a list containing the fellow names, date of birth, the program they are joining, PGY level, and email addresses of all new incoming fellows for early fellow link sending. (use this mini spreadsheet). The fellow will receive an email from service@mdapp.com with a subject line of "md-app". This will contain a link for the electronic credentialing application. Fellows will receive their links on March 4th.
March 18, 2022
Program identifies candidates it intends to hire as well as residents/fellows that will be continuing.
March 21, 2022
Residency Program Coordinators provide Brad Lansinger with a list containing the names, date of birth, the program they are joining, PGY level, and email addresses of all new incoming residents. (use this mini spreadsheet) The resident will receive an email from service@mdapp.com with a subject line of "md-app" on 3/25. This will contain a link for the electronic credentialing application. Medical Staff Services NO LONGER accepts paper applications.
March 25, 2022
Incoming residents will receive an email with the subject line "MD-App: Begin Application for {Provider.Name}". If they access the link after 24 hours, they will get a message that tells them the link has expired. They should simply go to www.mdapp.com/umms & choose "forgot password". They MUST use the same email address the original came to and it will automatically issue a new link immediately. They should NOT choose "Request Account". They will have until April 8th to complete the electronic credentialing application.
March 28, 2022
Program Coordinator submits information about the new candidates AND the returning residents/fellows on theUMMC Resident/Fellow Data File (Excel) to Gwen Bierbower at gbierbower@umm.edu
April 8, 2022
Deadline for the residents/fellows to complete the electronic credentialing application. Compliance reports will be sent bi-weekly from Brad Lansinger, Medical Staff Services.
April 11, 2022
Program Liaison provides new incoming residents/fellows the following link to access Employee Health forms located on the GME Website: http://umm.edu/professionals/gme/prospective/credentialing-process
April 25, 2022
RETURNING RESIDENTS
Program Liaison submits to Denise DeCraene in GME:
- Signed copy of the resident/fellow contract (electronic submission is acceptable) (J1 Contracts should go to Serena Roach in GME)
- Completed and signed required Annual Questionnaire
May 6, 2022
Program Liaison completes the Term File spreadsheet to identify any resident or fellow who should be removed from UMMC payroll and the effective date that they are to be removed from UMMC payroll and returns to Gwen Bierbower at gbierbower@umm.edu
May 9, 2022
NEW RESIDENTS
Program Liaison submits resident/fellow contracts to Denise DeCraene in GME:
- Signed copy of the resident/fellow contract (electronic submission is acceptable)(J1 Contracts should go to Serena Roach in GME)
After May 15, 2022
Any resident changes MUST be forwarded to Gwen Bierbower in GME via email: gbierbower@umm.edu(e.g. additional hires, residents deciding to leave, etc.).
- Spreadsheet for Medical Staff (Resident & Fellow information for credentialing link)
- NPI Enrollment Instructions (Each resident must apply for an NPI number)
- NPI Enrollment without a Social Security number (Those requiring J1 sponsorship)
To get access to the credentialing website to view trainee documents, please email Brad Lansinger for the login.