Supplier Guidelines: Suppliers shall not undermine the efforts of the doctors, clinicians, management and employees of the UMMS organization in our efforts to comply with UMMS contracts or standardization initiatives. Any attempt to undermine our efforts to comply with UMMS' contracts or standardization of products will be dealt with in the strictest terms.
Non-Contracted Items: The introduction and/or use of new products is prohibited unless UMMS has established, in advance, a contract and/or purchase order for that specific product or commodity. It is therefore incumbent upon the vendor to notify Corporate Contracting Administration, in advance, and regardless of the circumstances of any potential introduction of a commodity or service. Suppliers' invoices will not be paid unless a valid purchase order number has been assigned.
New Products: New or changed products cannot be introduced without first gaining approval from the appropriate clinical administrator/coordinator and Corporate Procurement / Contracting Administration.
Loaner Equipment: Before any equipment is to be delivered to UMMS for trial, evaluation, or as a loaner, a written quotation from the vendor must be submitted to Corporate Contracting Administration for review and a No-Charge purchase order will be issued. All equipment must be approved by UMMS Bio Medical Engineering Department before it can be used for clinical use.
UMMS' Payment Policy: Vendors are required to submit all invoices directly to Accounts Payable, P.O. Box 17017, Baltimore, MD 21203 with a valid purchase order number. Failure to comply with this policy will result in either a delay in payment or your invoices will be returned.
Policy Requirement: It is incumbent upon each supplier to comply with this policy in all respects. Failure to comply will be reported to the Sales Representative's company. Violation of this policy will be viewed as a violation of the terms of UMMS' contract and may result in one or more of the following actions:
Visitation By Sales Representatives: Sales representatives are not permitted to enter any UMMS facility without having scheduled a meeting in advance with a specific individual(s) and receiving confirmation of the day, time and location.
Carl Tietjen
Sr. Director, Corporate Contracts & Procurement Services